The Digital File began working on the MDN

Six executing units of the portfolio implemented ApiaDocumentum 2.0.

Information:

As of January 30, the Ministry of National Defense (MDN) began to interoperate with other State agencies, having the possibility of exchanging files in digital format through the Electronic Government Platform (PGE) with the protocols and standards of security established by the Electronic Government Agency and the Information and Knowledge Society (AGESIC).

This integration occurred thanks to the implementation of ApiaDocumentum 2.0, a product developed by STATUM, in six of the nine MDN Executing Units: General Secretariat, Military Health, General Directorate of Services, Retirement and Pension Services, National Directorate of Civil Aviation and Aeronautical Infrastructure and Defense Staff. In this way, STATUM, the MDN and AGESIC completed a process that was agreed in 2017.
 
Together, these Executing Units create 33,000 records per year, based on the average of the last five years. Of these, there are 180 different types that are covered by the tool developed by STATUM.

The project included a survey of the organization, the configuration and personalization of the tool to suit its use needs, and an improvement in the document management of the ministry. The implementation of the computer system involved the training of 800 officials.

In a second stage, the parties plan to implement the Electronic File in the remaining MDN Executing Units: General Command of the Army, General Command of the Navy and General Command of the Area Force.

ApiaDocumentum is a solution designed to manage files, documents and workflows, supported electronically. Its objective is to eliminate paper support, improve the quality of service and achieve transparency and democratization of information.