New document management features in the beta version 3.1.0.8 of Apia

The main novelty is that the files can now be reused in the system.

Information:

Apia, a solution developed by STATUM to manage files, documents and workflows, electronically supported, received a new update with important improvements in document management tools.

The main novelty in beta version 3.1.0.8 of Apia is that now the files can be reused in the system. Before, a document uploaded to the system was "tied" to a specific task or process and had to be entered again to associate it with something different. Now, each document is available in the system to be used when necessary.

From the user's point of view, he can now upload a new document but also has the possibility of looking for an existing one. In addition, you now have the option to "drag and drop" an item to enter a new document. In case you want to choose one already uploaded to the system, you can search it in a list or when navigating between the "directories" of the system, another novelty of version 3.1.0.8.

In this sense, directories in Apia work like Windows directories: a document can be inside a directory and a directory can have more internal branches. In the same way that a document can have associated permissions to determine which is the user that can see or modify it, the directories also have this aspect of security.

The new version of Apia includes, in addition, two new functionalities: one, called "Directories", is useful to create / alter the structure of directories; another is to manage documents, called "Document Management", which allows you to upload documents to the system, modify them, view their history, among other options.

In another order, methods to work with documents and directories were also added in the Java programming API.

The beta version of 3.1.0.8 of Apia has already been released although in production it is only used in the STATUM incident system. However, some projects have already started using it and several prototypes are being made to show the clients.