Official launch of Electronic File in the Departmental Board of San José

Resumen:

STATUM participated in the process for the implementation of ApiaDocumentum for the organization.

Information:

In early May 2020, the official launch of the Electronic File implementation project was carried out at the Departmental Board of San José, becoming the first communal legislature in the country to be interconnected with the offices of the mayor and other organizations.

In this way, STATUM completed the implementation of a project originally planned for eight months with the training of nine officials for the use of the ApiaDocumentum tool, in conjunction with the Agency for Electronic Government and the Information and Knowledge Society (AGESIC).

Dalton Martínez, Head of Informatics of the Departmental Board of San José, stressed that "interoperability with other organizations" is the main contribution that the organization receives thanks to the system created by STATUM.

ApiaDocumentum is a solution designed to manage files, documents and workflows, supported electronically. Its objective is to eliminate paper support, improve the quality of service and achieve transparency and democratization of information.

The launching act was headed by the president of the deliberative, Juan Martín Álvarez, who highlighted that the tool “allows to leave aside the paper format to give rise to digital, which means savings in stationery; and send the files in real time ”. And he added: “Until now, to take a document to the Intendancy or, for example, the Court of Accounts, hours or days passed, depending on the case. Now it will be by a click ”.

The president of the corporation also stressed that the electronic file will allow the "democratization of information" taking into account that any user who initiates a procedure before the Board will be able to know "from home, what has happened to that file, where it is or, if it is locked, where it was locked ”.

When asked about the system, Martínez indicated that it has been “quite friendly” for the learning, testing and configuration phase. And added: "There was contact in training and resolution of the use of the digital signature with a good assessment in both situations."