Implementation of the Digital Court File in the Judiciary of Peru

Summary:

In February 2014, a work meeting was held in Courtroom No. 3 with the aim of announcing the implementation of the Digital Court File in the Superior Court of Justice (CSJ for its acronym in Spanish) of North Lima. Representatives of the Spanish consortium Ayesa attended the meeting to discuss the Change Management. 

Information:

Ms. López Rodríguez Begonia, Telecommunication Engineer of the mentioned Spanish company, was in charge of delivering the information. She offered an approach on the implementation of the Electronic File in the country by explaining its concept, its development and the essential stages for the proper functioning of a project of such characteristics.

She also addressed the need to transform some common sense ideas regarding the use of technology to fulfill the complex functions of a society and its effects in the daily life of individuals, a reality that will be soon tangible thanks to the STATUM ApiaDocumentum platform.

Some of the first and main benefits that are expected with its implementation are: saving people time, as litigants will no longer have to go to the courthouses to find out the status of their files (they will be able to do it through the Web with just an access key); saving the 10 million soles the Judiciary spends on paper a year; cooperating in the conservation of the planet, as this paper was a source of pollution; and having the possibility of giving a better use to the space that was needed to store files and documents.

The meeting was attended by important social actors who are involved in this issue such as: Mr. Dante Terrel Crispín, the president of the Superior Court of Justice of North Lima; Mr. Francisco José Olmedo Fernández, the project manager; Jesús Chica Cáceres, the person in charge of the “Digital Court File" project; Dr. Leonor Eugenia Ayala Flores, Superior Court Judge; and the personnel of the CSJ North Lima assigned to the functional team for the implementation of the project; José Valderrama Vílchez and Evelyn Gamboa Paredes, representatives of the Computing Management of the Judiciary, among other people.

Project implementation

It will be implemented in three distinct phases: the first phase will consist on providing users general information in order for them to get to know the project, with special emphasis on the importance of modernizing the administration of the Peruvian justice system.

The second phase consists on specific actions regarding change management, with special emphasis on working to overcome personal barriers to use this type of technology. It will be mainly focused on providing high-quality information about the benefits and novelties of the new system.

Finally, the third phase will consist on the training of users. Such training will also be carried out through the elaboration of products that will allow users to get familiarized with the new computer-based tool. The elaboration of different informative materials and communications campaigns to inform about the importance of carrying out a project with these characteristics is expected.

The first phase is expected to start with the work processes in October, 2014.

STATUM also emphasizes the participation of Albatian Consulting in the collaboration agreement of such process.

User training

The training will include judges, court staff, lawyers, officials and the staff of all the dependencies of the Superior Court of Justice.

Specific technical information

ApiaDocumentum: developed on Apia, 100% Web, O.S.: Linux, Web Servers and Apache Tomcat and Oracle database applications.