Electronic File project at the National Institute of Statistics

The National Statistics Institute (INE) began activities related to electronic filing in November 2012, with the software provided by the Agency for Electronic Government and Information Society (AGESIC).

Information:

The INE is the public body responsible for measuring Uruguayan and development of specific activities such as sampling planning, design, evaluation questionnaires, field operations, data processing, analysis, evaluation and dissemination of the information obtained within the called national statistics.

The agency did not have a platform that would allow it to develop procedures for working with files, so that encouraged by this technology, were able to facilitate the implementation of tasks in a timely manner. Furthermore, the institute was able to treat the information using the form adopted in the public administration. In this way, they managed to streamline the flow of records, monitoring and communication between various agencies associated with the preparation, supervision and coordination of statistics in our country.

The tool also allowed to contribute to the development of countries, petitions, decision making, communication with other execution units and the development of new skills between people, resulting in the strengthening of the activity of the INE.

To start using the electronic file, a theoretical and practical training was conducted during the month of March 2013, for officials who should use it. They were introduced and worked relating to the functioning of the electronic file issues, the utility tray input and output as well as the external body.

Regarding the records themselves, they were detailed the stages of its creation, the cordon, relationships, stock-unarchived archiving and marking them.

The employee training also included the signing of action, absence management, the choice of "Out of Office" and consultations.

In this way, the INE became part of all the institutions whose documentary administration, predominantly progressively, has been transformed into one of electronic nature.