The ApiaDocumentum 2.0 version was released for AGESIC
It is the first agency to host in the cloud AGESIC to work in the new version of Electronic File.
The Agency for Electronic Government and the Information and Knowledge Society (AGESIC) updated ApiaDocumentum, a product developed by STATUM, to the latest version 2.0, thus becoming the first agency to host AGESIC's cloud to work on this new version of Electronic File.
Electronic File is understood as the set of documents and actions that serve as background and basis for administrative resolutions. All these documents and actions are 100% digital and are made through the ApiaDocumentum application, a solution designed to manage files, documents and workflows. Its objective is to eliminate paper support, improve the quality of service and achieve transparency and democratization of information.
AGESIC counted until now with the version ApiaDocumentum 126.96.36.199. The jump to 2.0 brings "many advantages", according to Darío Silva, product manager and coordinator of AGESIC implementations. "The previous tool had 10 years of design, it was a fault we were having to improve the daily work of the users," he said.
Silva highlighted the multitasking capacity as the main benefit, which facilitates the operation. "It was what we needed", he said. He also highlighted the predictive function and the generation of file trees to facilitate the view of documents. ApiaDocumentum 2.0 is the system that complies with the interoperability standards defined by AGESIC and that can be managed through the Electronic Government Platform (www.tramites.gub.uy).
"The process -which started in 2016- was good, in particular, because we were joining different parts of AGESIC with the support of STATUM", said Silva.
The update of the tool involved the migration of the total of existing files in the system so that they can be executed under the new Apia BPMN 3.0 engine. The volume was not large, according to Silva, in comparison with the same process in other organizations, so a migration was achieved without any impact for users. "They did not realize it, they received the version and they started working without problems, the implementation was successful", he said.
Silva also stressed the following: "We are the ones who are saying that we have to switch to computer tools. Then we must be at the forefront and know the advantages and things to improve the system".
After the update of AGESIC to ApiaDocumentum 2.0, the Office of Planning and Budget (OPP) did the same with the electronic file tool.