Great Plans for ApiaDocumentum in 2018
Summary:
The tool will be implemented in new agencies and several versions will be updated in bulk.
Information:
By the end of 2017, ApiaDocumentum – electronic file system developed by SATUM - had been implemented in 25 state agencies. "Since 2009, this tool has been significantly growing in terms of functionalities and stability," Ms. Gabriela Pérez, Electronic File coordinator at Agesic, stated. To date, around two million documents have been processed using this system.
This year, the Electoral Court, the Planning and Budget Office and the Ministry of Economic Affairs and Finance will join the list of agencies using ApiaDocumentum. "We are about to start working on it," she stressed.
A Good Year
During 2017, STATUM and Agesic worked together for agencies to use the same ApiaDocumentum version.
According to Ms. Pérez, some agencies used older versions and were up to five years behind in terms of updates. "It was untenable," she explained. "Support-wise, it is important that all agencies use the same version," she added. The hope of achieving this allowed both parties to consider a bulk update during this year. "This allows us to look ahead and focus on version 2.0, which is going to be a milestone for 2018," said Ms. Pérez. Version 2.0 offers a friendlier design similar to what can be found in a web browser: tabs, query filters, file trees, etc.
Two other milestones were reached in 2017: the incident report decreased "notoriously" and new services were added to the Interoperability Platform. One of them was InDoc (Document Exchange), which was developed by STATUM to send and receive electronic files.
Strengths
ApiaDocumentum was developed to manage electronic files, documents and workflows. It was created with the aim of eradicating paper support, improve the services provided to citizens and achieve information transparency and democratization.
Gabriela Pérez mentioned sustainability as one of the strengths of ApiaDocumentum. "We are at the forefront of technology and needs," she said.
In this regard, Ms. Pérez further explained that this tool meets all the requirements of Law No. 18,381 (Public Information Act). Furthermore, it quickly adapted to the 256-bit AES encryption algorithm and includes digital signature so that users can identify themselves while keeping the authenticity and integrity of their data. "ApiaDocumentum has that kind of sustainability and someone who is always making sure it is updated to the latest technology trends and law provisions," Ms. Pérez concluded.
The tool will be implemented in new agencies and several versions will be updated in bulk.
Information:
By the end of 2017, ApiaDocumentum – electronic file system developed by SATUM - had been implemented in 25 state agencies. "Since 2009, this tool has been significantly growing in terms of functionalities and stability," Ms. Gabriela Pérez, Electronic File coordinator at Agesic, stated. To date, around two million documents have been processed using this system.
This year, the Electoral Court, the Planning and Budget Office and the Ministry of Economic Affairs and Finance will join the list of agencies using ApiaDocumentum. "We are about to start working on it," she stressed.
A Good Year
During 2017, STATUM and Agesic worked together for agencies to use the same ApiaDocumentum version.
According to Ms. Pérez, some agencies used older versions and were up to five years behind in terms of updates. "It was untenable," she explained. "Support-wise, it is important that all agencies use the same version," she added. The hope of achieving this allowed both parties to consider a bulk update during this year. "This allows us to look ahead and focus on version 2.0, which is going to be a milestone for 2018," said Ms. Pérez. Version 2.0 offers a friendlier design similar to what can be found in a web browser: tabs, query filters, file trees, etc.
Two other milestones were reached in 2017: the incident report decreased "notoriously" and new services were added to the Interoperability Platform. One of them was InDoc (Document Exchange), which was developed by STATUM to send and receive electronic files.
Strengths
ApiaDocumentum was developed to manage electronic files, documents and workflows. It was created with the aim of eradicating paper support, improve the services provided to citizens and achieve information transparency and democratization.
Gabriela Pérez mentioned sustainability as one of the strengths of ApiaDocumentum. "We are at the forefront of technology and needs," she said.
In this regard, Ms. Pérez further explained that this tool meets all the requirements of Law No. 18,381 (Public Information Act). Furthermore, it quickly adapted to the 256-bit AES encryption algorithm and includes digital signature so that users can identify themselves while keeping the authenticity and integrity of their data. "ApiaDocumentum has that kind of sustainability and someone who is always making sure it is updated to the latest technology trends and law provisions," Ms. Pérez concluded.
Jorge Aníbal Torres Castro Jun 20, 2018
Sin perjuicio de los objetivos aquí planteados los cuales se comparten, es necesario comunicar aspectos conceptuales en la operativa de Apia Documentum, en donde todos los Organismos poseedores de la herramienta operen con los mismos criterios, ejemplo respetar un único número de expediente cuando circule transversalmente por la Administración..