Starts implementation of Apia and ApiaDocumentum in the Ministry of National Defense

The goal is to complete the project at the end of 2019.

Information:

STATUM has officially initiated the process for the implementation of Apia and ApiaDocumentum to establish an electronic file system in the Ministry of National Defense (MDN), aligned with Objective VII of the Uruguay Digital 2020 Agenda to achieve an integrated and intelligent government.

Although a tentative schedule is still handled, the objective of both parties is to complete the project at the end of November 2019. By that date it is planned to disseminate a report on the implementation of the tool and a workshop to disseminate the results ; as well as a document of systematization of experience.

The initial scope of the project will cover six Executing Units: General Secretariat, Military Health, General Directorate of Services, Retirement and Pension Services, National Directorate of Civil Aviation and Aeronautical Infrastructure and the General Staff of Defense.

Together, these Executing Units create 33,000 files per year, according to the average of the last five years. Of these, there are 180 different types that will be contemplated by the tool developed by STATUM. One of the main objectives is the depellation of daily work and the consequent saving of supplies for the printing of documentation (from sheets of paper to toner, for example).

ApiaDocumentum is a solution designed to manage files, documents and workflows, supported electronically. Its objective is to eliminate paper support, improve service quality and achieve transparency and democratization of information.

The number of users who will receive the training directly dictated by STATUM technicians will be in the order of 60 employees. However, the scope of this consultancy involves the general instruction of 400 officials that will be carried out by the agency's trainers and by the officials who will act as administrator and help desk.

All activities will be carried out in the department of Montevideo and in facilities of the MDN.

According to the previous survey, the MDN staff has a digital literacy level above 75%. This is defined as the basic handling of word processor, email and internet.