A new electronic file in INISA that now provides independence
The Apia system that allowed the operation of the electronic file within the Institute for Children and Adolescents of Uruguay (INAU) was now implemented in the National Institute for Adolescent Social Inclusion (INISA), an organization that cares for minors with measures deprived of liberty, and which now works independently.
INAU Uruguay is the governing body of Uruguay on issues of childhood and adolescence. Its objective is to protect your rights. Until 2015, there was an area dedicated to the care of minors who had custodial measures. That year the INAU ceased to have that responsibility and the government decided to create the National Institute for Adolescent Social Inclusion (INISA).
This organization, which has 1,600 employees according to official figures, has 13 centers located in the departments of Montevideo, Canelones and Lavalleja, it lacked a technological system tailored to the institution.
Until 2020, the INISA, although it had its own field of action, any movement of a file that it executed, had to have the endorsement of INAU. Now, with the creation of its own electronic file system, the mechanism is done without the need to resort to that body.
"Any registration of an official or a change in the structure had to be requested from INAU and it fell within the priorities of when this body could carry it out," commented Gerardo Álvarez, head of the IT department at INISA. That slowed down the general functioning of the organism.
Most of the officials that make up the new INISA already knew in detail Apia's intuitive computer system since INAU had this technology for several years. Therefore, there was no need to train him on how they should use it.
"The main internal benefit with this is that now we are the ones who administer Apia, before it was administered by the INAU," added Álvarez.
The benefits are also determined by the broad capacity of the Apia system to control the institution. "From the time an invoice comes in until the accounting levels are passed ... everything goes through Apia," said Álvarez.
In addition, since other institutions of the Uruguayan State have this Statum software, contact is facilitated when establishing communications between the parties. The Ministry of the Interior, the Ministry of Defense, Tourism and the INAU itself have a routine link with this body.
Álvarez assured that the technology is very practical in cases where the mobilization of an official from one agency to another is required. "There are links with any agency, it depends on what is needed," he commented.
The technology is used by 300 people within INISA and its operation "is good", declared the head of the technology area of that organization.
The objective of administering and managing minors deprived of liberty requires a technological system that is optimal for the proper functioning of the institution.
A computer program created for the institution speeds up file delivery times in a way that did not happen when they used INAU's largest Apia.
This program developed by Statum, tailored to INISA, is "smaller" and "more agile", said the expert.
As INISA's mission is to rehabilitate and protect minors, the existence of a technological system that helps with administrative tasks becomes essential as a tool to solve daily aspects of their operation.