SUMMARY:

The Ministry Of Tranport And Public Works (MTOP) of Uruguay has made significant progress in the digitalization of its procedures thanks to the implementation of Apia, a system developed by STATUM. This platform makes it possible to manage transport company registrations and permits more efficiently by centralizing information and improving response times.
 

INFORMATION:

Representative of Fx2 Software Factory and STATUM partner, José Russomano, said that the main objective is to simplify management for companies.

"Before, there was no record of the companies' drivers, but rather the information was scattered in the different applications. Now, with this mechanism, the drivers' registry is implemented, which will facilitate the entering of the permit applications and will allow more control to the operations", explained Russomano.

Apia's role in the registration of drivers

One of the most important procedures that has been modernized is the registration of authorized drivers, which obliges companies to keep their drivers' information up to date. This process includes data such as license category, validity of permits and compliance with the requirements established by the regulations, which demand specific ages for drivers: “There are regulations on passenger transportation that require drivers to be over 25 years old and under 65 years old”, Russomano explained.

Thanks to Apia, transport companies can manage this information directly and efficiently, thus avoiding delays and frequent errors in manual processes. "The benefit comes from the self-management. Before, they were not digitalized and depended on the MTOP for any modifications," he said.

Self-management as the system key

Self-management is one of the pillars of the new system. Companies can now register, modify or deregister drivers directly, without the need for intermediaries. This not only streamlines the process, but also allows carriers to have more control over their daily operations.

Russomano stressed that the system not only improves the speed of procedures, but also reduces the administrative burden on the ministry: "What gives the organizations more independence is allowing them to self-manage their own permit applications and to register and deregister drivers. That information used to be much more cumbersome to manage," he explained.

Process integration and efficiency

Apia system has also enabled the integration of other related procedures, such as the filing of insurance and the management of authorized users. This unification makes it easier for companies to access different services by avoiding duplications and errors while loading information.

For Russomano, the key to the system's success lies in its ability to centralize information and automate processes that previously required a large number of human resources. “Today all insurance updates go through that lane and have a periodic demand because each company manages its expirations independently,” he explained.

The impact on the transportation sector

The implementation of Apia represents a significant step forward for the transportation sector in Uruguay. The ability to manage procedures online allows companies to focus on their core business, thereby reducing the administrative burden and improving response times.

Russomano highlighted that the collaboration between STATUM and Fx2 has been fundamental to adapt the processes to the specific needs of the MTOP. "We have been partners with STATUM for years and know the system very well. The relationship with the MTOP has allowed us to implement these solutions efficiently and according to their needs," he concluded.